IJALIS |
International
Journal of Academic Library and Information Science |
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International Journal of Academic Library and Information Science Vol. 4(8), pp. 216–224, October, 2016. ISSN: 2360-7858 DOI: 10.14662/IJALIS2016.048
Full Length Research
Electronic Records Management by Secretarial Staff of Auchi Polytechnic, Auchi and Port-Harcourt Polytechnic Rumuola, Nigeria
1Osaheni Oni (CLN), 2Jonathan K. Amadi (CLN) and 3Afam Eziam
1Auchi Polytechnic Library, Auchi, Edo State, Nigeria. E-mail: chiefonism@yahoo.com 2Head of Department, Library and Information Science, Port-Harcourt Polytechnic, Rumuola, River State, Nigeria 3Department of Library and Information Science, Port-Harcourt polytechnic Rumuola, Nigeria.
Accepted 22 September 2016
This study aims to ascertain
Electronic Records Management by Secretarial Staff of Auchi
Polytechnics, Auchi and Port-Harcourt Polytechnic Rumuola, Nigeria. The
study employed a descriptive survey method and questionnaire was the
instrument used for data collection. The total population for this study
is two hundred and forty-eight (248) secretarial staff of both
polytechnics. Two hundred and eleven (211) secretarial staff was used as
sample for the study using purposive sampling technique to select the
sample for the study and only the secretarial staff found in their
offices during the period of the study was selected and used for the
study. It was revealed from the study that meeting agenda/ minutes,
official or business documents of the institution,
correspondence/notification, draft/policies and students records are the
major types of electronic record managed by secretarial staff, backup
files, keep disk and tape drives clean, store discs and tapes in a
vertical position in a storage container or disk box, keep food and
drink away from storage media as well as equipment and unauthorized
persons must not be allowed to have access to the computer and storage
devices are some of the major techniques employed to manage electronic
records and cost associated with the purchase of computer systems,
storage devices, formulation of policies and disaster, vulnerable to
corruption/virus, lack of electronic records policy, poor
skills/knowledge of electronic records, inadequate/fragile nature of
electronic storage devices and problem of media deterioration are the
major challenges militating against the management of electronic
records. The study recommends that Government and the polytechnics
management should make available adequate fund for the purchase and
maintenance of computers hardware and software with sophisticated
storage devices to enhance effective management of electronic records,
to curb the issue of media deterioration and vulnerability to
corruption/virus. Cite This Article As: Oni O, Amadi JK, Eziam A (2016). Electronic Records Management by Secretarial Staff of Auchi Polytechnic, Auchiand Port-Harcourt Polytechnic Rumuola, Nigeria. Inter. J. Acad. Lib. Info. Sci. 4(8): 216-224.
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