Academic Research Journal on Health Information Management

Vol. 2(2), pp. 24-55, December 2021

ISSN: 2734-2190

https://doi.org/10.14662/arjhim2021080

 

Full Length Research

 

 

Design and implementation of an automated patient master name index management system in teaching hospitals. (A case study of Uniosun Teaching Hospital, Osogbo, Osun State, Nigeria.)

 

POPOOLA,Yusuf Adetunji

 

Adeleke UnIversity, Ede, Osun State, Nigeria. E-mail: yapopoola@gmail.com

 

Accepted 3 December 2021

Abstract

Abstract: This study is centralized on the Design and Implementation of an Automated Patient Master Name Index Management System as a tool to reforming Health Information Management Practice in Nigeria Teaching Hospitals specifically Uniosun Teaching Hospital, Osogbo, Osun State, to electronically solve encountered problems of duplication of patient data, improper documentation of patient master name index, inadequate identification of patient information in the master name index, loss and mismatch of patient data, time wastage (prolonged patient waiting time), data redundancy, cost, uniformity and dispersion which limits the effective continuation of patient care due to patient's loss or misplacement of reference cards. This problem was tackled in the past by maintaining a paper-based Master Name Index (MNI) card cabinet, which takes time and requires a rigorous search in the Master Name Index storage (cabinet, drawer, shelf.). This study thoroughly investigates and appraises the existing manual paper-based Master Name Index card system, intending to determine the need to design and implement a new computerized format of the existing manual system. Subsequently, an automated Patient Master Name Index management system is being designed to bring about improvement in duplication of patient data, documentation of patient master name index, identification of patient information in the master name index, loss and mismatch of patient data, time wastage (prolonged patient waiting time), data redundancy, cost, uniformity, and dispersion which affects the effective continuation of patient care, taking advantage of computer characteristics and features such as accuracy, speed, memory (storage capacity), automation and reliability. The designed system facilitates patient registration in the Master Name Index database, adding, saving, deleting, refreshing, printing patient health record data, and quick patient information retrieval by querying or searching the database with any of the patient's candidates' keys. This study is being designed and implemented with Microsoft Access Database.

 

Keywords: Design, Implementation, Health Information Management, Patient, Master Name Index.

Paper type: research