International Journal of Academic Library and Information Science

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International Journal of Academic Library and Information Science

Vol. 4(8), pp. 216224, October, 2016. 

ISSN: 2360-7858

DOI: 10.14662/IJALIS2016.048


Full Length Research


Electronic Records Management by Secretarial Staff of Auchi Polytechnic, Auchi and Port-Harcourt Polytechnic Rumuola, Nigeria


1Osaheni Oni (CLN), 2Jonathan  K. Amadi (CLN) and 3Afam Eziam


1Auchi Polytechnic Library, Auchi, Edo State, Nigeria. E-mail: chiefonism@yahoo.com

2Head of Department, Library and Information Science, Port-Harcourt Polytechnic, Rumuola, River State, Nigeria

3Department of Library and Information Science, Port-Harcourt polytechnic Rumuola, Nigeria.


Accepted 22 September 2016



This study aims to ascertain Electronic Records Management by Secretarial Staff of Auchi Polytechnics, Auchi and Port-Harcourt Polytechnic Rumuola, Nigeria. The study employed a descriptive survey method and questionnaire was the instrument used for data collection. The total population for this study is two hundred and forty-eight (248) secretarial staff of both polytechnics. Two hundred and eleven (211) secretarial staff was used as sample for the study using purposive sampling technique to select the sample for the study and only the secretarial staff found in their offices during the period of the study was selected and used for the study. It was revealed from the study that meeting agenda/ minutes, official or business documents of the institution, correspondence/notification, draft/policies and students records are the major types of electronic record managed by secretarial staff, backup files, keep disk and tape drives clean, store discs and tapes in a vertical position in a storage container or disk box, keep food and drink away from storage media as well as equipment and unauthorized persons must not be allowed to have access to the computer and storage devices are some of the major techniques employed to manage electronic records and cost associated with the purchase of computer systems, storage devices, formulation of policies and disaster, vulnerable to corruption/virus, lack of electronic records policy, poor skills/knowledge of electronic records, inadequate/fragile nature of electronic storage devices and problem of media deterioration are the major challenges militating against the management of electronic records. The study recommends that Government and the polytechnics management should make available adequate fund for the purchase and maintenance of computers hardware and software with sophisticated storage devices to enhance effective management of electronic records, to curb the issue of media deterioration and vulnerability to corruption/virus.

Key words: Electronic records management, secretarial staff, Auchi, polytechnic, Port-Harcourt


Cite This Article As: Oni O, Amadi JK, Eziam A (2016). Electronic Records Management by Secretarial Staff of Auchi Polytechnic, Auchiand Port-Harcourt Polytechnic Rumuola, Nigeria. Inter. J. Acad. Lib. Info. Sci. 4(8): 216-224.





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